A Practical Folder for Your Next Property Conversation
Key documents, title records, lease schedules, and critical dates to assemble when preparing for a property transaction or lease review.
1. Heads of terms and transaction summary
Keep the agreed heads of terms or letter of intent alongside the draft contract or lease. Checking that the legal drafting accurately reflects the commercial deal points—such as rent-free periods, break dates, or deposit conditions—is always the first step.
2. Plans, title schedules, and easements
Ensure attached plans are legible and match the physical boundaries, access routes, parking allocations, and shared service areas your operations rely upon.
3. Repair, service charge, and alteration provisions
In commercial leases, repairing covenants, reinstatement duties at lease end, and service-charge caps often carry greater financial weight than the headline rent. Flagging any planned fit-out works early allows required consents to be coordinated simultaneously.
4. Key contingencies and closing milestones
List financing deadlines, inspection windows, third-party landlord or lender consents, and target occupancy dates so every condition precedent is tracked clearly.
Key Takeaways
- Compare draft lease or purchase documents directly against the commercial heads of terms.
- Review repair, reinstatement, and service-charge obligations alongside headline rent.
- Track financing, inspection, and landlord-consent contingencies on a shared calendar.